Access & Availability Settings in Kiwiform

Where to find Access & Availability settings

To open Access & Availability settings:

• Open your form in the builder.

• Click the Settings icon in the top toolbar.

• Select the Access & Availability tab.

You’ll see all controls related to form submission availability and scheduling.

Enable or disable form submissions

This is the main control that determines whether your form can receive responses.

• Toggle ON: The form is open and can accept responses.

• Toggle OFF: The form is closed and cannot receive new submissions.

When enabled or disabled, a status message appears at the bottom of the settings panel so you can quickly confirm whether the form is open or closed.

This is useful when:

• You want to pause submissions temporarily

• You’ve collected enough responses

• The campaign or event has ended

Set a submission limit

You can control how many total responses your form accepts.

For example:

• Stop after 100 sign-ups

• Limit event registrations

• Collect a fixed number of survey responses

Once the limit is reached, the form automatically stops accepting submissions.

This helps prevent over-registration and keeps your response collection controlled.

Schedule when the form opens and closes (Pro feature)

You can automatically control availability using dates.

Set submission start date

Choose when your form should start accepting responses.

Before this date, respondents won’t be able to submit the form.

Set submission deadline

Choose when submissions should stop.

After this date, the form will automatically close.

This is helpful for:

• Event registrations

• Limited-time campaigns

• Application windows

• Surveys with deadlines

You don’t need to manually open or close the form — it happens automatically.

Show opening or closing messages

Customize what respondents see when your form is not available.

Display form opening message

Show a message before the form opens.

Example: “Registrations open on Monday.”

Display form closure message

Show a message after the form closes.

Example: “This form is no longer accepting responses.”

These messages help communicate clearly with respondents and improve their experience.

Use cases

Access & Availability settings are especially useful when:

• Running event registrations

• Collecting limited applications

• Launching a timed survey

• Pausing submissions temporarily

• Controlling response volume

• Showing clear open/closed messages

They ensure your form stays organized and professional.

Tips for best results

• Always double-check your submission status before sharing the form.

• Use submission limits to prevent too many entries.

• Set start and end dates for time-sensitive forms.

• Add opening/closing messages for clarity.

• Test your form after changing availability settings.

When should you adjust these settings?

Update Access & Availability settings when:

• Launching a new campaign

• Scheduling a form

• Ending response collection

• Limiting entries

• Temporarily pausing submissions

These settings help you stay in control without needing to rebuild your form.

Summary

Access & Availability Settings allow you to control when your form is open, how many responses it can collect, and what respondents see if it’s unavailable. You can enable or disable submissions, set response limits, schedule start and end dates, and display custom opening or closing messages. These controls help you manage campaigns, registrations, and time-sensitive forms efficiently.