Download data in Kiwiform

How to Access Download Options

To download responses:

1. Open your form.

2. Click Results.

3. Go to the Responses tab.

4. Click the Download icon.

5. Select your preferred file format and response type.

A download panel will open with export options.

Available File Formats

Kiwiform supports two main export formats:

CSV File

• Compatible with Google Sheets

• Works with data tools and CRM systems

• Lightweight and widely supported

XLSX File

• Compatible with Excel (2007 and newer)

• Preserves spreadsheet formatting

• Ideal for detailed reports

Choose CSV if you plan to integrate with other tools. Choose XLSX if you prefer working in Excel.

Choose What to Download

You can download:

All Responses
Exports every collected submission from the form.

Best for:

• Full reporting

• Backup purposes

• Complete data analysis

Filtered Responses

Exports only responses that match your applied filters.

Best for:

• Segment analysis

• Specific campaign review

• Targeted reporting

Note: Apply filters first to enable this option.

Selected Responses

Exports only manually selected rows from the table.

Best for:

1. Individual case review

2. Specific lead export

3. Sharing selected submissions
   
   

Delivery Options

You can choose how to receive your file:

Direct Download
The file downloads immediately to your device.
Best for quick exports.

Email Delivery
A download link is sent to your inbox.

Best for:

• Large datasets

• Secure file handling

• Accessing data later

Step-by-Step Example

Example: Download filtered completed submissions

1. Apply a filter (e.g., Completed submissions).

2. Click the Download icon.

3. Choose CSV or XLSX.

4. Select Filtered Responses.

5. Choose Direct Download or Email Delivery.

6. Click Download.

Your file will be generated and delivered instantly or via email.

When Should You Download Data?

Downloading responses is helpful when:

• Sharing results with stakeholders

• Creating monthly reports

• Importing leads into CRM

• Performing advanced spreadsheet analysis

• Keeping secure backups

Exporting ensures your data remains accessible beyond the platform.

Data Structure in Exported Files

Your downloaded file includes:

• Date & time of submission

• Submission status

• All form questions

• All user responses

• Contact details (if collected)

Each submission appears as one row, with each question as a column.
This structured format makes analysis easy.

Why Downloading Data Matters

Having full control over your response data is essential. Downloading allows you to:

• Maintain ownership of collected information

• Analyze data outside the platform

• Integrate with external systems

• Keep compliance and reporting records

Kiwiform combines easy data collection with flexible exporting, making it a reliable free Typeform alternative for businesses and creators.

Best Practices for Data Management

• Export data regularly for backup.

• Use filters before exporting for cleaner reports.

• Store exported files securely.

• Avoid sharing raw data without reviewing sensitive fields.

• Maintain organized naming for exported files.

Responsible data handling improves workflow and security.

Summary

The Download Data feature lets you export all, filtered, or selected responses in CSV or XLSX format. With direct download or email delivery options, you can securely access and analyze your form data anytime.