Connect Dropbox in Kiwiform

Automatically Store Form Data in Dropbox

Dropbox integration in Kiwiform helps you automate how your form data is stored and managed. Instead of manually downloading submissions, uploaded files, or PDFs, Kiwiform can automatically send everything directly to your Dropbox account in real time.

This integration is ideal for teams and businesses that collect documents, applications, onboarding forms, surveys, or any workflow involving file uploads and structured record keeping.

Whether you're handling a few submissions or thousands, Dropbox integration keeps your data centralized, organized, and easy to access.

Why Connect Dropbox to Kiwiform

Managing form submissions manually can quickly become time-consuming, especially when forms include uploaded files or high submission volumes.

By connecting Dropbox to Kiwiform, you can:

• Automatically store form submissions

• Save uploaded files instantly

• Generate submission PDFs automatically

• Keep responses organized in folders and subfolders

• Reduce manual work and repetitive downloads

• Centralize data for team collaboration

This creates a smoother workflow from data collection to storage.

How Dropbox Integration Works

The integration flow in Kiwiform is designed to be simple and flexible while giving you full control over how your data is stored.

The experience follows four main steps:

1. Connect your Dropbox account

2. Configure storage settings

3. Automatically send submissions and files

4. Manage and monitor the integration anytime

Connect Your Dropbox Account

To get started:

1. Open your form in Kiwiform

2. Go to the Connect tab

3. Find Dropbox in the integrations list

4. Click Connect

Kiwiform will open the Dropbox authentication flow where you can securely authorize access to your Dropbox account.

If you're already logged into Dropbox, the process continues immediately. Otherwise, Dropbox will ask you to sign in before approving access.

Once authenticated, your account is connected and ready to use.

Configure Dropbox Storage

After connecting your account, Kiwiform lets you decide how submissions and files should be stored inside Dropbox.

This setup helps you create a clean and scalable storage structure based on your workflow.

Choose a Dropbox Folder

First, select or define the main Dropbox folder where submissions should be stored.

This folder acts as the primary location for all form-related data.

For example:

• Client Applications

• Survey Responses

• Employee Documents

• Lead Forms

Using dedicated folders makes future organization and retrieval much easier.

Create Subfolders for Each Submission

You can enable the option to automatically create a separate subfolder for every submission.

This is especially useful when:

• Collecting multiple uploaded files

• Managing onboarding workflows

• Organizing applications or documents

• Handling large volumes of responses

Kiwiform can dynamically generate subfolder names using submission information such as:

• Submission ID

• Respondent name

This keeps every response cleanly separated and easier to navigate.

Automatically Generate Submission PDFs

Kiwiform can automatically convert each form submission into a PDF and send it directly to Dropbox.

This feature is recommended because it creates a structured, shareable version of every response.

Submission PDFs are useful for:

• Internal documentation

• Client records

• Team reviews

• Archiving submissions

• Approval workflows

Once enabled, PDFs are generated automatically after every successful submission.

Send Uploaded Files to Dropbox

If your form includes file upload fields, Kiwiform can automatically transfer those uploaded files directly to Dropbox.

You can:

• Select individual file upload fields

• Send multiple upload fields

• Keep uploaded files attached to their related submission structure

This is particularly useful for:

• Resume collection

• Identity verification

• Contracts and agreements

• Medical or insurance forms

• Project file submissions

  
  

Save and Activate the Integration

Once your configuration is complete, click Save Settings.

Your Dropbox integration is now:

• Connected

• Configured

• Active

From this point forward, Kiwiform automatically sends new submissions and files to Dropbox based on your selected settings.

Manage Dropbox Settings

After setup, the Dropbox integration can be managed anytime through Dropbox Settings.

This gives you complete control over the integration without needing to reconnect your account each time.

You can:

• Enable or disable the integration

• Edit storage settings

• Refresh or reconnect Dropbox

• Remove the integration entirely

  
  

Monitor Dropbox Activity Logs

Kiwiform includes built-in Dropbox activity logs so you can monitor how submissions are being processed.

The activity logs help you:

• Verify successful transfers

• Detect failed submissions

• Troubleshoot storage issues

• Track submission activity in real time

Each log entry includes:

• Date and time

• Submission ID

• Status (Success or Failed)

You can filter logs by:

• All

• Success

• Failed

This makes it easier to quickly identify and resolve issues if something goes wrong.

Multi Account Dropbox Support

Kiwiform supports multiple Dropbox accounts for users managing different workflows or clients.

When connecting Dropbox, you can:

• Select an existing connected account

• Add a completely new Dropbox account

This flexibility is especially valuable for:

• Agencies

• Teams managing multiple brands

• Consultants

• Client-based workflows

Common Use Cases

Dropbox integration works well across many workflows and industries.

Lead Collection
Automatically store uploaded documents, files, and supporting materials from leads.

Client Onboarding
Keep onboarding forms, agreements, and uploaded files organized by client.

Job Applications
Collect resumes, portfolios, and candidate documents directly into Dropbox.

Surveys & Feedback
Generate PDFs for reporting, analysis, and team sharing.

Internal Operations
Centralize employee requests, approvals, and workflow documentation.

Best Practices for Organizing Dropbox Data

To keep your Dropbox workspace organized:

• Use dedicated folders for each form

• Enable subfolders when collecting uploaded files

• Turn on submission PDFs for structured records

• Review activity logs regularly

• Use clear naming conventions for folders

These small setup decisions help create scalable workflows as your submission volume grows.

Summary

Dropbox integration in Kiwiform allows you to automatically store form submissions, uploaded files, and submission PDFs directly in your Dropbox account. After connecting and configuring your Dropbox storage settings, Kiwiform organizes your responses in real time using folders and optional subfolders for each submission.

You can manage the integration anytime, monitor activity logs for successful or failed transfers, and keep all your form data centralized and accessible. This makes Dropbox integration ideal for workflows involving file collection, onboarding, applications, surveys, and structured record keeping.