Invite Members to Workspace in Kiwiform

What is Invite Members in Kiwiform?

Invite Members allows you to collaborate with your team inside a shared workspace. Instead of working individually, you can bring in teammates to create forms, review responses, and manage workflows together.

Each workspace acts as a shared environment where members can access forms and contribute based on their assigned role. This is especially useful for teams handling surveys, client data, feedback collection, or internal processes.

With Invite Members, you stay in control of:

• Who can access your workspace

• What actions they can perform

• How your team collaborates on forms and responses

Where to Find the Invite Option

You can invite members directly from your workspace screen.

1. Open your workspace

2. Locate the workspace header at the top

3. Click on the “+ Invite” button next to the user profile icons

This opens the Invite Members modal, where you can add new members and manage existing ones.

How to Invite Members

Inviting members is quick and works through email.

1. Click + Invite in the workspace header

2. Enter the email address in the input field

3. Click Invite

Once invited:

• The user receives an email invitation

• If they already have a Kiwiform account → they are added directly

• If they don’t → they will sign up using that email and then access the workspace

This ensures a smooth onboarding experience without manual setup.

What Happens After Sending an Invite

After sending an invitation, the process depends on the recipient:

Existing users:

• Can access the workspace immediately after accepting the invite

New users:

• Are guided through sign-up

• Automatically land inside the invited workspace

This eliminates friction and ensures team members can start collaborating right away.

Managing Workspace Members

Inside the Invite Members modal, you’ll see a list of all current members.

Each member includes:

• Profile image

• Name and email address

• Role tag (Admin or Editor)

Roles Explained:

Admin

• Full control over the workspace

• Can invite and remove members

• Can manage roles and settings

Editor

• Can create and edit forms

• Can view and manage responses

• Cannot manage members or workspace settings

Admins can remove editors using the delete icon next to their role.

Viewing Members from Workspace

You can also view members without opening the modal.

1. Click on the profile icons in the workspace header

2. A member list card will appear

This gives a quick overview of:

• Who has access

• Their roles

• Active collaborators

The current user is labeled as “You” for clarity.

Member Limit

Each workspace has a maximum number of members.

• Example: 1/10 Members

• This indicates how many members are added vs allowed

If the limit is reached:

• You won’t be able to invite new members

• You’ll need to remove an existing member to add another

This helps maintain structured collaboration and prevents overcrowding.

Why Use Invite Members

Using Invite Members improves how teams work with forms:

• Faster collaboration: Multiple people can work simultaneously

• Better organization: Centralized workspace for all forms

• Access control: Assign roles based on responsibility

• Scalability: Easily add or remove team members as needed

It ensures your workflow stays efficient without compromising control.

Best Practices

To get the most out of Invite Members:

• Use Editor roles for contributors who only need form access

• Keep your workspace organized when working with larger teams

• Regularly review and remove inactive members

• Ensure invited emails are correct to avoid access issues

These practices help maintain a clean and secure collaboration setup.

Summary

Invite Members in Kiwiform allows you to collaborate efficiently by adding team members to your workspace with controlled access and clear roles. You can invite users via email, manage permissions through Admin and Editor roles, and monitor workspace members from a centralized view. Whether you're working with a small team or scaling collaboration, this feature ensures your forms, responses, and workflows stay organized, accessible, and easy to manage within a free Typeform alternative designed for team-based productivity.