Scheduler field in Kiwiform

What is the Scheduler field?

The Scheduler field allows you to embed a scheduling experience directly into your Kiwiform forms using Calendly.

• Select a meeting date and time

• Schedule appointments

• Complete bookings alongside form submissions

• Sales demo forms

• Consultation booking forms

• Client onboarding

• Discovery calls

• Interview scheduling

• Coaching sessions

• Support requests

• Service appointments

Unlike traditional booking flows, the Scheduler field keeps users inside the same form experience from start to finish.

How Calendly integration works in Kiwiform

Calendly scheduling in Kiwiform works through the Scheduler form field.

To use Calendly inside your form:

1. Add the Scheduler form field

2. Open the Answer Panel

3. Select Calendly from Schedule with

4. Paste your Calendly link

5. Publish your form

Unlike storage or automation integrations, Calendly is configured directly inside the Scheduler field to keep scheduling embedded within the form experience.

How the Scheduler field works

The Scheduler field connects your form with a Calendly scheduling link.

After adding the field:

• Select Calendly as the scheduling provider

• Paste your Calendly event link

• Optionally enable autofill for Name and Email

• Publish the form

Once live, respondents can book appointments directly from the form interface.

Add the Scheduler field to your form

To use scheduling inside your form:

• Open your form in Kiwiform

• Go to the Form Fields panel

• Add the Scheduler field

• Select the field to open the Answer Panel

The Scheduler field is configured entirely from the Answer Panel on the right side of the builder.

Connect Calendly to the Scheduler field

Inside the Answer Panel

Schedule with
Use the dropdown to select:

• Calendly

This defines which scheduling provider powers the booking experience.

Calendly link

Paste your Calendly event link into the input field.

Example:
https://calendly.com/your-event

This connects:

• Your availability

• Meeting slots

• Booking settings

• Event scheduling flow

Once added, respondents will be able to interact with the embedded scheduler directly inside your form.

How respondents experience scheduling

When respondents open your form:

• The form appears on the left

• The scheduling widget appears on the right

They can:

• Choose a date

• Select an available time

• Confirm the booking

• Complete the form in one experience

This removes unnecessary redirects and keeps the submission flow smooth and focused.

This setup is especially useful for:

• Lead generation funnels

• Demo requests

• Consultation forms

• Discovery call forms

• High-conversion sales workflows

Enable Autofill Details

Inside the Answer Panel:

1. Turn ON the Autofill details toggle

2. Two mapping fields will appear:

   • Name

   • Email

Map existing form fields

For each field:

• Select the form field that should provide the respondent’s information

Examples:

• Full Name → Name

• Email Address → Email

Once mapped:

• Respondents won’t need to re-enter their details

• Scheduling becomes faster and more seamless

• Form completion rates improve

This is especially valuable for:

• Sales qualification forms

• Client onboarding

• Consultation booking

• Service request forms

  
  

When should you use Autofill Details?

We recommend enabling Autofill Details when:

• Your form already collects contact information

• You want faster scheduling flows

• You want to reduce repeated input fields

• You want a cleaner respondent experience

You can leave Autofill disabled if you prefer respondents to manually enter booking details during scheduling.

Publish your scheduling form

Once your Scheduler field is configured:

• Calendly link added

• Optional autofill configured

You can publish the form normally.

Your respondents will then be able to:

• Fill out the form

• Schedule a meeting

• Complete the workflow

all in a single experience.

Why use Scheduler in Kiwiform?

The Scheduler field helps turn forms into interactive booking workflows.

With Kiwiform, a free Typeform alternative, you can:

• Combine lead capture and scheduling

• Reduce friction in booking flows

• Improve form completion rates

• Eliminate unnecessary redirects

• Create smoother user experiences

Instead of sending respondents to another scheduling page after submission, everything happens inside the form itself.

Related integrations

The Scheduler field currently supports:

• Calendly

You can find Calendly inside:

• Connect → Integrations

Selecting Calendly will guide you to the Scheduler Help Center documentation to help you set up scheduling correctly inside your form.

Troubleshooting

Scheduler is not appearing

Make sure:

• A valid Calendly link is added

• The Scheduler field is properly configured

Respondents are asked for Name and Email again

Enable:

• Autofill details

Then map:

• Name field

• Email field

from your form.

Scheduling is not working

Check:

• Calendly link format

• Calendly event availability

• Published form settings

Common use cases

Sales demo booking
Capture leads and instantly let prospects schedule a demo call.

Consultation forms
Allow users to request and schedule consultations without back-and-forth emails.

Client onboarding
Collect onboarding information and schedule kickoff meetings in one flow.

Interview scheduling
Let candidates choose interview slots directly after submitting application forms.

Coaching and services
Allow clients to schedule sessions while submitting intake forms.

Best Practices

Configure the Scheduler field carefully to create a smoother and more reliable booking experience for respondents.

• Collect Name and Email fields before the Scheduler field when using Autofill Details

• Enable Autofill Details to reduce repetitive input during booking

• Use clear Calendly event names so respondents understand the meeting purpose

• Place the Scheduler field near the end of the form flow

• Test the full scheduling experience before publishing the form

• Use Scheduler for high-intent workflows like demos, consultations, and onboarding

These small setup decisions can improve booking completion rates and create a more seamless scheduling workflow.

Summary

The Scheduler field in Kiwiform allows you to combine form submissions and appointment booking into a single seamless experience. By connecting a Calendly link, respondents can select available meeting slots directly inside your form without leaving the flow. You can also enable Autofill Details to automatically pass Name and Email values from existing form fields into Calendly, reducing repetitive input and improving completion rates. This makes the Scheduler field ideal for demo requests, consultations, onboarding flows, interviews, coaching sessions, and other scheduling-based workflows where capturing information and booking meetings need to happen together.